UNION OF INDIA & ANR.versusK. P. S. RAGHUVANSHI & ORS.

                        [2017] 4 S.C.R. 263


                   UNION OF INDIA & ANR.                             A
                                v.
                K. P. S. RAGHUVANSHI & ORS.
             (Civil Appeal Nos. 13776-13777 of 2015)
                          MAYll,2017                                 B

          (ARUN MISHRA AND NAVIN SINHA, JJ.]
       Service law - Promotion - Departmental Promotion Committee
(DPC) - Recommendations of - Challenge to - Respondent no. I,
DIG in Indian Coast Guard Service - Promotion sought to the post C
of Inspector General - Recommendations of the DPC - Writ petition
by respondent no. I challenging the said recommendations as illegal,
arbitrmy and conducted on the basis of selection policy, framed a
month prior to the holding of the Selection Board, CGO 02109
superseding CGO 02105; and that the Director General endorsed
ACR of respondent no.I, for the period from OI.02.2008 to D
JI.01.2009, in spite of not having observed the performance of the
incumbent for a mandatory period of 90 days - High Court held
thal it was illegal to conduct the DPC on the basis of the ACRs
criterion reflected in CGO 02109; and that as three months had not
been completed by respondent no.2, the DGICG was not competent E
to write the ACR and to act as Reviewing officer - High Court
ordered promotion to lhe rank of JG on "Relative Merit Based
Selection" within the eligible batch of officers - On appeal, held:
Rules which were in existence, when the vacancies arose, should be
taken into consideration until and unless otherwise spec(fically so
decided - Posts in question had been created only in the year 2009 - F
There was no delay in calling DPC - CGO 02109 which was issued
after exercise of 4 years was in force - Thus. the High Court erred
in holding that the CGO 02105 should be applied and complied
with, particularly, when the date of DPC was 23.07.2009 - It is lhe
date of DPC which matters and the procedure which is prevalent on G
the date on which the DPC is held is applicable - Thus, the provisions
contained in CGO 02109 would hold the field and DPC was rightly
held as per instructions relating to ACRs contained in CGO 02109 -
 Furthermore, the previous incumbent had retired and thus, was not
available to write the review - Review could be undertaken in the -
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                                  263
264            SUPREME COURT REPORTS                      [2017] 4 S.C.R.


.A    facts of the case by DGJCG before completion of 90 days mandatory
      period - Thus, the officer DGICG, who had not completed 90 days,
       was competent as apparent from the notings of Secretary - High
      Court erred in law in holding otherwise - Notings, made, does not
       show any prejudice on the part of the DGJCG - Order passed hy
       the High Court is set aside -As and when occasion arises, appellants
8
       would consider case of respondent no. 1 in accordance with law
      for promotion to the post of!G-Coast Guard (Seniority & Promotion)
       Rules, 1987 - Government of India (Transaction of Busines.1) Rules,
       1961 - Rule Jl(i)(c) - Coast Guard (General) Rules, 1986 - Coast
       Guard Order 02105 and Coast Guard Order 02109.
 c         Constitution of India - Art. 136 - Special Leave Petition -
    Maintainability of - Withdrawal of SLP, with liberty to file review
    application before the High Court, without taking permission to
    file SLP afresh - Thereafter, review application filed and the same
    was dismissed - Maintainability of fresh SLP - Held: Jn the facts
. D and circumstances of the case. when the leave to file appeal has
     been granted, it is appropriate to modify the order passed by this
    Court, w the effect that liberty is granted to assail the order passed
     by the High Court in a fresh SLP, in case review application is
     dismissed - Since the order is modified, appeals are maintainable.
 E           Y.V. Rangaiah v. J. Sreenivasa Rao (1983) 3 SCC 284 -
             distinguished.
            Sandhya Educational Society and Am: v. Union of India
            and Ors. (2014) 7 SCC 701; Khoday Distilleries Ltd.
            and Ors. v. Mahadeshwara S.S.K. Ltd. (2012) 12 SCC
 F          291 - referred to.
                             Case Law Reference
             (1983) 3 sec 284         distinguished           Para 19
             (2014) 1 sec 101         referred to             Para 28
 G           (2012) 12 sec 291        referred to             Para 34
            CIVIL APPELLATE JURISDICTION: Civil Appeal Nos. 13776-
       13777 of 2015.
            From the Judgment and Order dated 04.09.2014 of the High Court
      of Delhi at New Delhi in WP No. I0726 of2009
 H
  UNION OF INDIA & ANR. v. K. P. S. RAGHUVANSHI & ORS.                        265


                                  WITH                                        A
       I. A. No. l of20 I 5 (For Modification)
                                    In
     Special Leave Petition (C) No. 30380 of 2014 and C. A. No.
 13778of2015.                                                                 B
      P. S. Patwalia, ASG., Amol Chitle, Shanker Divate, Rajat Singh,
M. K. Maroria, Advs. for the Appellants.
     Badri Prasad Singh, Abhishek Singh, Parmanand, Advs. for the
Respondents.
       The follwoing Order of the Court was delivered:
                                                                              c
                                   ORDER
        l. The Union of India and Anr. has preferred the appeals,
 aggrieved by the judgment and order dated 4'h September, 2014, passed
 by the High Court of Delhi and also dismissal of the review application,     D
 videorderdated 19.12.2014.
        2. A Writ Petition (C) No.10726/2009 was filed on 06.08.2009
 before the High Court of Delhi by DIG K.P.S. Raghuvanshi-Respondent
 No.I, posted in the Coast Guard services. He had questioned the
 recommendations of the Departmental Promotion Committee (in short            E
 'DPC') for promotion to the rank of Inspector General, held on
 23.07 .2009, as illegal, arbitrary and conducted on the basis of selection
·policy, which was framed a month prior to the holding of the Selection
 Board. The respondent had also questioned the action of the Director
 General (Coast Guard) in endorsing the Annual Confideritial Report (in
 short 'ACR') of Respondent No. I, for the period from 0 l.02.2008 to          F
 31.01.2009, in spite of not having observed the performance of the
 incumbent for a mandatory period of90 days, as contained in the policy
  in Coast Guard Order (in short 'CGO') No.04/2005. Prayer was also
  made to call for the ACRs for the aforesaid period and to quash the
  entry made for the year 2008-2009. Prayer was also made to quash            G
 CGO No.02/09.
       3. The facts in short, indicate that K.P.S. Raghuvanshi joined the
 Indian Coast Guard services in January, 1984. He claimed to have
 rendered unblemished service and had an outstanding career, as apparent
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266           SUPREME COURT REPORTS                        (2017] 4 S.C.R.


A from the fact that he was promoted to the various ranks as per the ACR
  gradings. The Respondent No.I was promoted to the rank of DIG in
  2005 and was holding the rank of Deputy Inspector General ('DIG' for
  short) at the relevant time when he was due for consideration for
  promotion to the post of Inspector General(' IG' for short). There was
B creation of four posts in the rank ofJG.
         4. It was averred that Respondent No.I was placed first in the
  merit list during the DPC held in the year 2005 for promotion to the rank
  of DIG. He is an alumni ofNaval War College (USA). He was the first
  Coast Guard Officer to be selected forth is course, based on outstanding
  performance and his position vis-a-vis other officers in the panel. The
C respondent was awarded the "Tatrakshak Medal" by the President of
  India on 1S'h August, 2007 for meritorious service and was also
  commended on two separate occasions by the Director for his exceptional
  work. In May, 2006, he was the first in merit among DIGs and was
  shortlisted for National Command College (NCC) Korea. Subsequently,
D in September, 2008 he once again stood first in merit amongst the 5'11
  Batch officers for National Defence College (NDC) Course, New Delhi.
           5. It was further averred that on 16.02.2009, in the wake of
   26.11.2008 attack on Mumbai, the Cabinet Committee on Security('CCS'
   for short) approved one post ofAdditional Director General, three posts
 E of IG (GD) and one post of IG (Tech) and communicated the same to
   the Coast Gua.rd Headquarters through the letter of Ministry of Defence
   dated 24.02.2009. Since new posts were sanctioned, holding of DPC
   was necessitated to fill the posts. The relevant selection year commenced
   from I'' April to 31" March of the following year. A proposal dated
   01.04.2009 for conducting DPC on l 8.04.2009 for one post ofIG (GD)
 F with restricted zone of consideration i.e. 4th batch of General Duty, was
   forwarded to the Ministry of Defence ('MoD' for short). The said
   proposal was rejected by the MoD at the level of Director (Navy-I!) on
   02.04.2009. Again on 13.04.2009, a proposal for composition ofDPC,
   reiterl!tingthe earlier proposal ofO 1.04.2009, along with two amendments
 G to CGO 0212005 was forwarded to CGHQ to MoD. The MoD rejected
   the proposal again on 16.04.2009, but this time, at the level of Defence
   Secretary. The MoD once again directed CGHQ to follow the CGO 02/
   05 and to conduct the DPC expeditiously. Following is the extract of the
   aforesaid minutes dated 16.4.2009:

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 UNION OF INDIA & ANR. v. K. P. S. RAGHUVANSHI & ORS.                        267


             "Noting dated 15th April, 2009 -                                  A
             "7. In view of the above, it is proposed that CGHQ may be advised
             to constitute Coast Guard Promotion Board No .. 1 for promotion
             to the rank oflnspector General as per the existing provisions of
             SRO 133 and CGO 02/05 to fill up the newly sanctioned posts of
             Inspector General, approved by CCS. The Zone of consideration B
             may kindly be decided as per the extant guidelines mentioned at
             Para 7(d) of CG0-02/2005."
                                                                   Sd/-
                                                               V.K. Tiwari
                                                            Director(Navy II)
                                                            I S'h April, 2009. c
             Notings dated 16th April, 2009 - ·
             "We may ask DGCG to go ahead with the DPC based on existing
             guidelines on the subject. This may also be done expeditiously.
 '""'r,_,_
                                                             Sd/-            D
                                                     Defence Secretary
                                                        16.04.2009."
       6. It was further averred in the petition that the IG had noted on
27th April, 2009 that the post be filled as per the existing provisions of
amended Coast Guard (Seniority & Promotion) Rules, 1987 and CGO E
02/05. It was further averred that in accordance wi!h the provisions
existing in the amended Coast Guard Rules, 1987 and CGO 02/05, all
vacancies existing at the time of DPC are to be considered. Vide order
dated 27.04.2009 of Deputy Director General{'DDG' for short), it was
further observed that restricting the release of vacancies for IG, promotion
may amount to deviation from the said provisions and lead to legal F
complications at a later stage.
       7. Thus, the directive of Ministry of Defence was clearly
understood by the respondentthatthe posts were required to be filled as
per CGO 02/05 not as per CGO 02/09 which was approved on 19.6.2009
i.e. one month prior to the scheduled date of DPC (23 .07 .2009). It was G
submitted that DPC was conducted erroneously with selective change
of ACR criteria to manipulate merit. The ACR of respondent was
reviewed for the period 2008 to 2009 by Vice Admiral Anil Chopra, the
then Director General, despite not having observed the officer for a ·
mandatory period of90 days, as prescribed in para 54 ofCGO 04/05.
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. 268           SUPREME COURT REPORTS                         [2017) 4 S.C.R.


  A         8. It appears that the MoD and the Cabinet Committee on Security
     (CCS) took a decision of 16.02.2009, in its meeting for creation of one
     post of additional Director General Coast Guard in Higher Administrative
     Grade, one post of Commander, Coast Guard Region (North West) in
     the rank oflG and three posts of Deputy Director General (Acquisition,
   B Technical and Coastal Security) in the rank of IG in Coast Guard
     Headquarters.
          9. As apparent from the letter of Joint Secretary, MoD, dated
    24.02.2009, written to the DG Coast Guard, it was submitted by the
    respondent before the High Court that final sanction for the posts was
  C approved and granted by the CCS in February, 2009. Thus, these posts
    were required to be filled up in accordance with the CGO 02105, not in
    accordance with the order, promulgating CGO 02109. The case set up
    by the respondent with respect to the remarks made by the reviewing
    officer, i.e., Director General Coast Guard, was that he took into
    consideration the event that took place prior to the period to which ACR
  D was made, i.e., from 0 l .02.2008 to 31.0 l .2009. It was not upon him to
    write an ACR for the relevant period, as the officer had not completed
    90 days under him.
            I0. CGO 02/09 was issued in order to benefit IG-K.C. Pande, as
     he was not completing the requisite criteria as specified under CGO 02/
   E 05. Thus, in order to illegally extend the benefit to IG-K.C. Pantle, the
     CGO 02109 came to be issued. The DPC could not have been held as
     per the changed criteria of zone for consideration of ACR introduced by
     CG002/09.
            11. The case set up by the department before the High Court was
   F that the case of the respondent was considered for promotion to the
     rank of IG, he was not found fit. The CGO No.02105 pertaining to
     composition of promotion Board, release of vacancies, increase of number
     oflooks, criteria for consideration ofACR etc. and after due deliberations,
     the CGO 02109 was promulgated superseding CGO 02105. The CGO
   G 02/09 approved by the DGJCG was forwarded to the Ministry by the
     Department on 18.5 .2009, for conducting the DPC for the four posts of
     IG in July, 2009, as per the revised guidelines notified vide CGO 02/09
     and the Joint Secretary also signed it on 19.06.2009.


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 UNION OF INDIA & ANR. v. K. P. S. RAGHUVANSHI & ORS.                      269


       12. It was further averred that ACR criteria was revised in A
accordance with Government instructions (DOP&T Guidelines), which
provides that ACR for last five years including AC Rs in the lower rank,
if necessary, be taken into consideration for the purpose of promotion.
Hence, to bring promotion guidelines in consonance with it CGO 02/09
was promulgated by revising the provisions ofCGO 02/05, with a view
                                                                         B
to enhance promotion prospects, morale and efficiency of Coast Guard
Officers and it was not done malafidely, as averred by the respondent.
Process was initiated in 2005. The Promotion Board, convened on
23.07.2009, was conducted as per the revised guidelines contained in
CG002/09.
       13. It was further contended that guidelines for the endorsements   c
in ACRs on Coast Guard Officers are contained in CGO 04/05. As the
Director General had retired, it was open to Director General Coast
Guard to write the ACRs, without observing the performance of the
officer for 90 days, as provided in para 54 ofCGO 04/05.
       14. The Rules of 1987 were taken into consideration and para 7 D
of the CGO 02/09 provided that suitability for promotion shall be based
on the relevant service records and pe1formances, as reflected in the
last report in the current rank, if they are not available, the 5 ACRs
including previous rank ACRs, were to be considered. Notation was not
required to be made, as Director General had sought permission to write E
the ACRs of large number of officers, as predecessor Director General
had retired.
       IS. The respondent No. 2 reviewed the AC Rs of 36 officers in
the rank of Deputy Inspector General, including Respondent No.I and
15 S officers of the rank of Commandant for the period 2008, to all of F
whom Respondent No.2 had not observed for a minimum period of three
months and the review made, had not been questioned by any other
officer, except by Respondent No. I. Representation dated 02.05.2011
made by the respondent with respect to grading given by the Reviewing
Officer, had been rejected by the MoD on 23.03.2012.
                                                                         G
       16. In all, 15 officers were considered by the DPC held in July,
2009 for the post of IG. 1S officers, out of which 9 officers were of
senior batches than that of Respondent No. l, had 5 ACRs in the current
rank of DIG. The respondents' batch comprised ofS officers including
him, and all did not have 5 AC Rs in the current rank of DIG. Respondent
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270              SUPREME COURT REPORTS                       (2017] 4 S.C.R.


A No.2, IG-K.C. Pande had only 4 reports, i.e., for the years 2004 to 2006
  and 2008 in the rank of DIG. Thus, for all the 5 officers of the
  respondents' batch, Commandant reports for the years 2004 and 2005
  and IG-K.C. Pande's ACR for 2003 in the rank of Commandant, were
  considered in accordance with para 7 ofCGO 02/09. Respondent No.2
B had maintained the numerical grading of his predecessor. It was also
  denied that the pen picture contents referring to the incidents are outside
  the purview, being contrary to para 27(e) ofCGO 04/05.
         17. Respondent No. I had been -subsequently considered twice
  for promotion to the rank of IG in the promotion Boards, convened in
  October, 20 l l and December, 2012, but was not found fit for promotion
C by those DPCs. Till date, no officer from a junior Batch than that of the
  respondent No.l, has been promoted to IG.
          18. The High Court by the impugned judgment and order held that
  the existing ACR criteria as set out in CGO 02/05 was amended
  clandestinely and approval of the Joint Secretary (Navy), MoD, was
D obtained on 19.06.2009. Since the proposal was originally rejected at
  the level of Defence Secretary on 16.04.2009, the approv~I granted by
  the Joint Secretary on 19.06.2009 was without any authority. As such, it
  was illegal to conduct the DPC on the basis of the AC Rs criterion reflected
  in the context of promulgation of CGO 02/09 superseding CGO 02/05.
E         19. The High Court has also held that the vacancies for the 4
  posts oflnspector General had occurred prior to the amendment of CGO
  02/05 and the said posts were created and sanctioned on· 16.02.2009.
  Reliance has been placed on a decision reported as Y.V. Rangaiah Vs.
  J. Sreenivasa Rao'. The High Court has opined that the normal vacancy,
F which had arisen, would be governed by the unamended Rules and not
  by the amended Rules. The Government had taken the decision not to
  fill the vacancies under the old Rules. The various notings made by the
  MoD were referred to by the High Court. The High Court has opined
  that promotions were made without due deliberations with the concerned
  Ministry. Apart from that, the High Court has also observed that as
G three months had not been completed by Respondent No.2, the DGICG
  was not competent to write the ACR and to act as Reviewing officer.
  The prayer, which was made to write ACRs by new incumbent, was
  categorically refused by MoD vide communication dated 23.04.2009.
      1
          (1983)3 sec 284
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 UNlON OF INDIA & ANR. v. K. P. S. RAGHUVANSHI & ORS.                           271


       20. The High Court also observed that the respondent has                 A
succeeded in establishing his case of selective change of ACR criteria·
to manipulate merit by the appellants, smacking of arbitrariness. The
respondent has also succeeded in establishing that the review of his
ACR for the period of2008-2009 by the then DGICG, was in violation of
Para 27(e) and Para 54 of CGO 04/05, which resulted in his being                B
punished twice for the same incident. The vacancies which had occurred
for the post of JG on 06.02.2009 were governed by the unamended
Rules, i.e., CGO 02/05 read with Rule 7 (3) of the Coast Guard (Seniority
and Promotion) Rules, 1987, as amended in 2004. The High Court held
that the ACR review of the respondent by the aprellant, in violation of
para 54 ofCGO 04/05 read with para 55 (fvd), para 38 and para 27(e)             C
of the said CGO, was both illegal and arbitrary and deserves to be ignored.
The High Court has ordered promotion to the rank oflG shall be made
on "Relative Merit Based St;lection" within the eligible batch of officers.
Review DPC should be held on the basis of ACR criteria as per CGO
02/05. IfRespondent No. I is selected for promotion, he shall be promoted       D
on the same date, when three other persons were promoted, as per
recommendation of DPC dated 23.07.2009. The respondent would be
entitled to all notional benefits including security. It would be open to the
 Department to create supernumerary post to accommodate the
 respondent.
      . 21. Initially, the order dated 04.09.2014 passed by the High Court      E
of Delhi, was questioned by filing SLP(C)No.30380/2014, which was
withdrawn with liberty to file review petition before High Court. rt was
clarified that this Court had not considered the merits of the petition ..
       22. The review application was preferred, which had been
dismissed by the High Court vide order dated 19 .12.20 I4. Thereafter, F
the present Civil Appeals have been filed, questioning the decisions of
the main petition as well as the review petition.
      23. An appli~ation being I.A. No.1/2015 in SLP (C)No.30380/
2014, was filed for modification of Court's order dated 21.1l.20I4. This
Court granted leave to file appealregistered as Civil Appeal Nos.13776-         G
13777/2015 and kept alive I.A.No. 1115 to be decided at the time of final
hearing of the present civil appeals.
       24. Shri P.S. Patwalia, learned Additional Solicitor General
appearing on behalf of the appellants, has urged that the order passed by
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272           SUPREME COURT REPORTS                        [2017) 4 S.C.R.


A the High Court is patently illegal. The posts were created not on
  16.02.2009 but later on, one post was sanctioned by the President of
  India whereof letter was issued on 22.05.2009 and 3 other posts were
  sanctioned by the President oflndia, for which communication was issued
  on 23.06.2009. The DPC was held in the instant case in July, 2009.
B Thus, it is not a case where the provision ofCGO 02/05 could have been
  applied. The High Court has gravely erred in law while holding that the
  provisions contained in CGO 02/05 would apply, not that of CGO 02/09.
  The date of DPC would be relevant date for consideration of prevailing
  administrative criteria for that purpose and it would not be the date on
  which the CCS met and approved the posts.
c        25. He submitted that it is not the case of amendment in the Rules.
  The Director General of the Coast Guard is competent to issue Coast
  Guard Order, as provided in Rule 2( d) of the Coast Guard (General)
  Rules, 1986 (in short 'Rules of 1986'). The said CGO did not require
  any approval ofMoD and the amendment had been made in 02/09 which
D was in order to bring the instructions in tune with the Department of
  Personnel & Training ('DOPT' for short) for consideration of 5 years
  ACRs, in case they were not available ·in the rank in question from
  which promotion is to be made, the ACR oflower rank could have been
  taken into consideration. There was no malafide behind promulgating
E CGO 02/09. Several officers have been benefited by CGO, including
  respondent who was also one of the beneficiaries of the revised CGO
  for consideration, as his 5 ACRs in the post of DIG were not available
  for the post ofIG. It was not to benefit IG-K.C Pantle nor malafide, as
  has been held by the High Court.
          26. It was further urged by learned Additional Solicitor General
 F that the provisions contained in CGO 04/05 had been misconstrued by
   the High Court. As a matter of fact, the MoD had permitted to act as
   per the provisions contained in CGO 04/05. The decision is based upon
   misreading of para 54 and other provisions of CGO 04/05. The Director
   General Coast Guard was thus authorised to write ACR, as the previous
 G incumbent had retired and was not available to act as a Reviewing Officer
   and he had written the ACRs of 32 officers of the DIG rank and 155
   officers of the Commandant rank. Thus, the High Court has erred in law
   in setting aside the DPC held for the post of promotion to the IG. None
   of the juniors than the batch of the respondent had been promoted.
   Respondent No. I had not been found fit in the subsequent DPCs held in
 H 2011-2012 and in those years also, none of his juniors had been promoted.
 UNION OF INDIA & ANR. v. K. P. S. RAGHUVANSHI & ORS.                   273


        27. Shri B.P. Singh, learned counsel appearing on behalf of A
Respondent No. I, contended that once an SLP was filed in this Court
and had been withdrawn, \"\thout liberty to file fresh SLP in this Court
after dismissal of the review application, it is not open to the appellants
to file the appeal. The same cannot be said to be maintainable. He has
placed reliance on the decision of this Court in Sandhya Educational B
Society and Anr. 11:\·. Union of India and Ors. 2 •
       28. It was further submitted by the learned counsel for the
Respondent No. I that CCS was competent to approve and sanction the
posts. Posts had been finally sanctioned on l 6.02.2009. CGO, holding
field at the relevant time, would hold good and DPC was required to C
take into consideration the ACRs, as contained in CGO 02/05. It was
also strenuously contended that DGICG was not competent to act as
Reviewing Officer and to write his report for the year 01.02.2008 to
31.01.2009, as the officer had not completed the required period of three
months under him. Besides, the Reviewing Officer had taken into
consideration the event ofNovember, 2007. Thus, it is a case of going D
beyond the instructions contained in CGO 04/05 with respect to writing
ACR. Thus, the ACR for the year 2008-2009 could not have been taken
into consideration. The same stood vitiated. As such, the DPC held in
July for the posts oflG had been rightly quashed by the High Court.
       29. Besides, the counsel urged that the DPC was held on E
impennissible, inapplicable instructions. The instructions contained in CGO
02/09 were not applicable and directive of MoD had been violated.
Earlier, the file had travelled to Defence Secretary when he had made
the notings on 16.04.2009 that DPC be held as per instructions contained
in CGO 02/05. Thereafter, the matter had not travelled to the Defence
Secretary level and approval had been obtained from Joint Secretary for F
holding the DPC as per the changed criteria of ACR consideration, in
CGO 02/09 which was promulgated on 23.06.2009 and it was not in
force when the vacancies arose on 16.02.2009. Thus, it could not have
been taken into consideration. The entire exercise of framing revised
instructions. contained in CGO 02/09, was in order to benefit K.C. Pantle, G
who \\'as not fulfilling the criteria as per CGO 02/05, and the respondent
would have stood superior in the merit on the basis of relevant gradings
under the Head of the rank of DIG, which he was possessing at the

 2
     r?o14) 1sec101
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274             SUPREME COURT REPORTS                            [2017] 4 S.C.R.


A relevant point of time.
             30. The first question for consideration is whether the fresh Special
      Leave Petition can be said to be maintainable, in view of the withdrawal
      of the previous Special Leave Petition vide order dated 21.1I.2014, which
      is extracted hereunder:
B            "The learned counsel for the petitioners seeks leave to withdraw
             this Special Leave Petition with permission to file Review petition
              before the High Court.
               Permission is granted. The Special Leave Petition is accordingly
             dismissed as withdrawn.
C               It is clarified that we have not considered the merits of this
             petition."
             3 I .After dismissal of the review application before the High Court,
      a Special Leave Petition was filed afresh. Against the dismissal of the
      main Writ Petition and against the dismissal of the Review Application,
D     Special Leave Petitions were filed and leave has been granted after
      hearing Respondent No. I and two appeals have been preferred (C. A.
      Nos.13776-13777of2015). Though it was urged on behalf of appellant
      by ASG that it was earlier conceded by Shri Guru Krishna Kumar, learned
      senior counsel appearing on behalf of the respondent No. I that the
      Special Leave Petitions would be maintainable and be considered on
 E    merits and they will not question the maintainability of Special Leave
      Petition on the technical ground. We are unable to accept the aforesaid
      contention raised on behalf of the appellant, as it was disputed by Shri
      B.P. Singh, learned counsel appearing on behalf of Respondent No. I.
      Even otherwise, the concession on legal aspect is of no utility. However,
 F     we find that leave was granted bythisCourtvide order dated 27.I 1.2015
      in the Special Leave Petitions. Apart from that, we find that the application
       being I.A. No.l/15 had been filed on behalf of the appellants for
      modification of the order passed by this Court on 21. I I .20 I4 and a prayer
       was made to modify the said order and to grant liberty to file Special
      Leave Petition afresh challenging the main order in case of dismissal of
 G     review application. For grant of such libe.rty in the present IA No. !/I 5,
       reliance has been placed on a decision of this Court dated I0.4.20 I5 in
       I.A No.3 in SLP(C)No. 25293/2013, in which this Court had modified a
       similar order dated 05 .08.2013, so as to permit the petitioner to assail the
       main impugned order dated 20.12.2012, as also the ord~r passed on
 H     review, in case the petitioner is unsuccessful in the review petition.
 UNION OF INDIA & ANR. v. K. P. S. RAGHUVANSHI & ORS.                           275


       32. ln the facts and circumstances of the present case, when the         A
leave to file appeal has been granted, we deem it appropriate to modify
the order dated 21.11.2014 passed by this Court, to the effect that liberty
is granted to assail the order passed by the High Court on 04.09.2014 in
a fresh Special Leave Petition, in case Review application is dismissed.
        33. Though, reliance has been placed by the respondent on a             B
decision of this Court in Sandhya Educational Societ;<1· case (supra),
wherein it has been laid down that once Special Leave Petition has been
withdrawn with liberty to file review application, without taking permissioi1
to file the Special Leave Petition afresh, main order cannot be questioned
again. We need not enter into the question, as this question is referred to     C
a larger Bench in "Khoday Distilleries Ltd. and Ors. Vs.
Mahadeshwara S.S.K. Ltd. 3 • However, as we have modified the order,
the appeals are maintainable.
       34. Coming to the merits of the case, the question to be considered
is with respect to the date when the posts, in fact, can be said to be
                                                                           0
created in the instant case, i.e. on 16.2.2009, or when the President of
India had sanctioned the posts on 22.05.2009 and 23.06.2009, the reliance
has been placed by the respondent on the Government of India
(Transaction of Business) Rules, 1961 (hereinafter referred to as '1961
Rules'), which have been framed in exercise of the powers conferred
by Clause (3) of Article 77 of the Constitution ofindia. The respondent E
had relied upoh the provisions contained in First Schedule of Rule 6( l)
of the 1961 Rules, relating to Standing Committee pn Security by which
it has been given the power to deal with certain matters.
       The relevant portion of the Schedule is extracted hereunder:
                                                                                F
       "8. Cabinet Committee on Security.
       (i) xx xx
       (ii) xx xx
       (iii) xx xx
                                                                                G
       (iv) xx xx
       (v) to review the manpower requirements relating to national

 '(2012) 12 sec 291
                                                                                I-I
276            SUPREME COURT REPORTS                          [2017) 4 S.C.R.


A           security including proposals concerning creation of posts carrying
            the pay scale or pay band plus Grade Pay equivalent to that of a
            Joint Secretary to the Government of India and higher and setting
            up new structures to deal with Security related issues;"
         35. On the other hand, learned Additional Solicitor General
B appearing on behalf of the appellant has relied upon the communication
  dated 22.05.2009, conveying sanction of the President oflndia, creating
  one post of Commander, Coast Guard Region (North West) in the rank
  oflnspector General (General Duty) in the Pay Band Rs.3 7,400-67,000
  plus Grade Pay Rs. I 0,000/-, by the Under Secretary to Government of
  India, written to Director General, Indian Coast Guard, Coast Guard
C Headquarters, New Delhi and also communication dated 23.06.2004
  with respect to 3 posts.
           36. He has further relied upon Rule 11 to Delegation of financial
      Powers Rules, 1978, which lays down as follows :
 D          "11. Creation of posts:
            (I) Notwithstanding anything contained in these rules, no post
            shall be created -
               (a) xx xx
                (b)xx xx
 E
               (c) On a permanent basis, save with the previous consent of
               the Finance. Ministry, unless savings in the succeeding years
               can be established for this purpose. xx xx"
            Reliance has also been placed on Office Memorandum dated
 F    30.05.1985 of Ministry of Finance, Department of Expenditure, with
      respect to creation of posts following portion has been relied upon:
            "Creation:
             (!)Proposals for creation of non-plan posts of Secretaries, Special
             Secretaries, Additional Secretaries, Joint Secretaries or equivalent
 G           require the approval of the Cabinet (after offering matching savings
             by abolition of posts of the same group <'f in immediate line of
             promotion) and for this purpose adminisfrative Ministries are
             required to prepare a draft Note for the Cabinet and refer the
             same to the Department of Expenditure for examination and
 H
 UNION OF INDIA & ANR. v. K. P. S. RAGHUVANSHI & ORS.                       277


      getting approval of the Finance Minister before the same is           A
      submitted by the administrative Ministry (after incorporating views
      of Finance Ministry) to the Cabinet for approval."
      Thus, it was submitted on the aforesaid Office Memorandum and
sanction of the Finance Ministry was supposed to be there when the
matter came up for consideration, before CCS.                               B
       37. It is apparent from the aforesaid Rule 11 (i)( c) and the Office
Memorandum dated 30.05.1995, which has been referred to by the learned
counsel for the parties, that financial sanction is necessary for creation
of posts. In the instant case, it was not the case set up ~y the respondent
that the financial sanction was already granted before the matter was c
placed before CCS. The High Court has also not found that financial
sanction was granted before the matter was placed before CCS. In our·
opinion, posts can be said to be created finally when President's approval
was conveyed vide communications dated 22.05.2009 and 23.06.2009
as provided under Atiicle 77 of the Constitution oflndia. Be that as it
may, even if we assume for the sake of argument that sanction had been D
granted by the Finance Ministry before the matter was placed in CCS
and CCS had finally created posts on 16.02.2009 that would not tilt the
matter in the instant case in favour of Respondent No. I for the reasons
to be mentioned hereafter.
        38. Firstly, it is not the case of the change of any Rules and where E
appointment procedure had been initiated by issuance of an advertisement
and Rules had been amended subsequently or the procedure for promotion
had been delayed, this Court has taken the view that the Rules which
were in existence, when the vacancies arose, should be taken into
consideration until and unless otherwise specifically so decided. In the F
case of Y. V. Rangaiah (Supra), there was a delay in preparing list for
promotion which was required to be prepared by September, 1976. It
was prepared in 1977 after amendment ofRules for promotion. By. virtue
of amendments, original rule for considering LDCs with UDCs ·for
promotion was deleted. The amendment affected promotional chances
of the LDCs, Hence, the vacancies which arose in 1976 were ordered G
to be filled from eligible persons including LDCs. Situation in the instant
case is different, there is no amendment made in the Rules for promotion
and only ACR criteria has been changed. Thus, ratio ofY.V. Rangaiah
(supra) is not attracted. In our considered opinion, the posts in question
had been created only in the year 2009. They were not in existence H
              --..___,
278           SUPREME COURT REPORTS                          [2017) 4 S.C.R.


A earlier. There was no delay in calling DPC. Thus, determinative date for
  applicability of procedure would be the date of DPC. The CGO 02/09
  which was issued after exercise of 4 years was in force. Thus, the High
  Court has committed grave error in law in holding that the CGO 02/05
  should be applied and complied with, particularly, when the date of DPC
B was 23.07.2009. It is the date ofDPC which matters in the instant case
  and the procedure which is prevalent-on the date on which the DPC is
  held is applicable. Thus, the provisions contained in CGO 02/09 would
  hold the field and DPC was rightly held as per instructions relating to
  ACRs contained in COO 02/09.
        39. There is yet another aspect which is required to be.taken into
C consideration. The Coast Guard (General) Rules, 1986 defined meaning
  of Coast Guard Order to mean: ·
           "Rule 2(d). "Coa$t Guard Order" means the order issued by the
          ·Director General.';
D         When the CGO.. is issued by the Director General, it does not
   require any approval of Ministry of Defence, as no such approval is
   provided under Rules of 1986 and bare reading of the aforesaid provision
   makes it clear that the Director General Coast Guard can issue such an
   order like CGO 02/09. Otherwise also, it is clear from communication of
   Coast Guard, that matter was sent to MoD for information.        ' I n
 E the copy of the notings oflnspector General dated 18.5.09, filed by the
   respondent as Annexure R-20, para 5 indicates that the revised CGO
   had been sent to the MoD only for the purpose of information. Para 5
   is extracted below: · ·
           "5. Further, various provisions ofCGO 02/2005 relating to guidelines
 F         for promotion to various ranks of CG officers have been revised
           as per current service requirements and with a view to boost the
           morale of officers. A copy of revised CGO is placed opposite for
           information."
        40. The CGHQ notings dated 16.06.2009 to MoD, indicating
 G changes in procedure reads thus,
           "3. It is pertinent to mention here that the provisions ofCGO 02/
           2005 regarding number of looks/release of vacancies only were
           approved at the level of JS (Navy) prior promulgation of the
           aforesaid
                   __.,.,, CGO. The changes in these provisions of CGO 02/
 H
 UNION OF INDIA & ANR. v. K. P. ·s. RAGHUVANSHI & ORS.                      279


      2005 as incorporated in CGO 02/2009 have been brought to the          A
      notice ofMoD prior its promulgation vide note 13 ante.
      4. It is intimated that the revised guidelines for promotion as
      incorporated in CGO 02/2009. will be made applicable for
      promotion to various ranks during 2009 onwards. CGO 02/2009
      will be promulgated to all regions prior conducting the DPCs for      B
      various ranks as per the revised guidelines."
       4 J. Ministry has mentioned in notings 'of 17 .06.2009 that matter
of promotion was submitted for approval of the Defence Secretary and
Defence Secretary has earlier approved the filling up of all posts as per
instruction 02/05. However, in our opinion, CGO 02/09 did not require       c
approval ofMoD. It was not sent for the purpose of approval but it was
sent only for the purposes of information.
      42. The respondent had also relied upon the Government oflndia's
Ministry of Defence Delegation ofAdministrative Powers by Coast Guard
Headquarter's order dated 17 .08.200 I. The Same is extracted hereunder     D

                       " No. 11 ( 15)/200 l /US( Pers )/D(Navy-11)
                                  Government oflndia
                                  Ministry of Defence
               ·····      New Delhi, the J7th August, 200 l
                                                                            E
      To, .... ::·
           The Director General Coast Guard,
           Coast Guard HQrs.
           New Delhi.
      Subject~Delegation ofAdministrative Powers to Coast Guard Hgrs.
                                                                            F
      Sir,
      l. In supersession ofall previous orders, sanction of the President
      is hereby conveyed to the delegation of administrative powers to
      Coast Guard HQs in respect of the subjects listed in Annexure
      'A' to this letter. The delegated powers which have financial         G
      implications will be exercised in consultation with Integrated
      Finance of MoD i.e. Ministry of Defence (Finance).
      2. Necessary amendments to existing rules/regulations on the
      subject will be made in due course of time. The authentication
                                                                            H
280            SUPREME COURT REPORTS                            [2017] 4 S.C.R.


A           Authority referred to in Annexure-A to this letter would need
            clearance from Ministry of Home Affairs."


        3. This issues with the concurrence of the Ministry of
  Defence(Finance) vide their UO No.613/NB/200 I dated 17°' August,
B 2001.
                                                          (Anjani Kumar)
                                                         Deputy Secretary to the
                                                          Government of India

C             Delegation Of Administrative Powers To
              Director General Coast Guard.

            SI.     Subject"                Approving         Authenticative
            No.                       ~
                                            Authority         Authority

D
            1-17               ....               ....              ·····
             18     Promotions of            DGCoast          Dy Dir/ Asstt.
                    officers up to the       Guard            Dir
                    rank of DIG
 E



                                                              (emphasis added)

 F
            It is apparent from the aforesaid delegation of powers that Ministry
      ofDefence has to be consulted only when there are financial implications
      while issuing CGO, not otherwise.
          43. Since there was financial implications for the creation of
 G posts, administrative clearance had already been granted and by virtue
   of grant of sanction by the President oflndia, posts came to be created
   and before that, matter must have travelled to Ministry of Finance. The
   order dated 17 .08 .200 I is with respect to Delegation of Administrative
   Powers putting the rider of consultation ofMoD(finance), when matter
   has financial implication and not with respe~t to issuance ofCGO 02/09,
 H
 UNION OF INDIA & ANR. v. K. P. S. RAOHUVANSHI & ORS.                           281


pertaining to ACR criteria, which had no financial implication for issuance     A
of which DGICG was fully competent under the Rules of 1986. Thus,
it was not necessary for the COO, not having financial implications, to
travel for approval to the Ministry of Defence (Finance).
       Be that as it may, the fact remains that earlier when the Secretary
of MoD considered the matter on l 6.04.2009, the CGO 02/09 was not B
promulgated. Once the CGO 02/09 has been promulgated, it would hold
the field, not the order dated 16.04.2009 of Se'cretary, MoD. The
promotion is required to be considered as per law not as per the decision
of administrative authorities. The DPC which was held in the month of
July, 2009, in our opinion, was required to be held as per CGO 02/09 and
it was rightly so held.                                                    c
      44. Coming to another unsavory comment made by the High Court
with respect to violation of COO 04/05 and notings of Secretary with
respect to review of ACR for 2008-2009. The High Court has clearly
misread not only the notings made by the Secretary, MoD, but also the
provisions of para 54 of the CGO order 04/05. First, we extract the             D
provisions contained in para 54 of COO 04/05 hereunder:
        "54. Section VI and VII. Authorities who are required to endorse
        these sections are given in Appendix 'A' to this Order. These
        sections have been provided for the remarks of the reviewing
        officers and senior reviewing officers. They are also to enter their    E
        assessment of the promotion potential of the officer in the box
        provided. In the event present RO/SRO has not observed an
        officer for a minimum period of three months such reports be
      . reviewed by previous incumbent RO/SRO provided he is still in
        service. In case where previous RO/SRO may have retired or is           F
        otherwise not available for reviewing the report, a notation to that
        effect be made by IO/RO in the relevant column to enable the
        present RO/SRO review such reports."
       A bare reading of the aforesaid provisions in para 54 makes it
clear that if the Reviewing Officer has not observed an officer for a           0
minimum period of three months, review can be done by previous officer
provided he is still in service. It is not disputed in the instant case that,
Shri R.F. Contractor, the previous incumbent, who was holding the post
ofDGICG, had retired on 30.Jl.2008 and on OJ.12.2008 the present
incumbent came to hold the said post who had not completed 90 days. It
                                                                                H
282           SUPREME COURT REPORTS                       [2017] 4 S.C.R.


A is apparent, in case previous incumbent had retired or is otherwise not
  available to review report a notation remarks to that effect, has to be
  made by the RO in the relevant column to enable the present RO to
  review such report. No doubt, such notation was required to be made
  so as to reflect the competence of officer to write review as general
B permission was sought in this case to write review of ACRs of large
  number of officers that amounted to notation for purpose of reviewing
  the ACRs. Admittedly, previous incumbent had retired. He was not
  available to make the said notation in the relevant column and not making
  the notation in the relevant column by present incumbent would be
  inconsequential since, admittedly, the previous incumbent had retired and
C thus was not available to write the review. Obviously, the review could
  be undertaken in the facts of the case by DGICG before completion of
  90 days mandatory period. Thus, the officer DGICG, who had not
  completed 90 days, was competent as apparent from the notings of
  Secretary.
D           The following matter was placed for consideration before the
      Ministry of Defence :
           "File Note 3 ofMoD dated 16.04.2009 also state~·as IJ{lder:
             /"Vice Admiral Anil ChopraAVSM has taken o~~r ~s DGICG
              on l '' December, 2008 Vice Admiral RF Contract-or, retired
E             on superannua- t.ion. The review of ACRs of Coast Guard
               Officers from whom the report is due as on 1" February 2009
               need not be carried out by the incumbent DGICG as has not
              rendered 3 months of service to observe their workings on the
               date of the report due."
F           File notings dated 21.04.2009 by Shri R.K. Shitqii"a, Deputy
            Director (Personnel), OA&R, Coast Guard Headquart~rs at para
            2 is also significant, which reads as under:- ' ·'
               "In this connection, it is intimated that ther~ has been no
               precedent where special dispensation has been 'sought from
G              MoD on the subject matter."                   > .
            The Under Secretary (CG)/MoD in his note dated :22.04.2009
            states that:-
              - In view of the above, we may inform CGHQ to follow the
                instructions contained in CGO 04/05."      '
H
   UNION OF INDIA & ANR. v. K. P. S. RAGHUVANSHl & ORS.                        283


      45. Thereafter, the matter travelled to Ministry of Defence and          A
 Defence Secretary and the Director. The Ministry of Defence
 communication dated 23.4.09 is as extracted below:
      "Ministry of Defence
       D (CG-R)
      Subject: Review of ACRs ~ Coast Guard Officers                           B
        CGHQ may kindly refer to their Note No. OF/0303/ACR dated
        13 111 April, 2009 on the subject mentioned above.
        2. Review of ACRs by the Officer who has not observed the CG
        Officers for three months may be completed as per provisJo.!lS of
        the CGO 04/2005.                                                  C
                                                     (V.K.Tiwary)
                                                    Director (N-Il)
                                                      DDG/CGHQ
        M ofD ID No.472/D(CG-R)09 dated 23rd April, 2009"
                                                                               D
        It is apparent from the aforesaid note dated 22.04.2009, that review
  ofthe officers, who has not observed, may be completed as per provisions
  of04/05, i.e., in accordance with para 54 of the CGO 04/05.
           46. The High Court has misread the decision of the MoD and the
    order of Secretary. In fact, the Secretary, Ministry of Defence has also E
    said in the notings that ACRs be completed as per CGO 04/05. CGO
    04/05 authorized the current incumbent the DGICG to write the AC Rs.
    Thus, the High Court has gravely erred in law in holding otherwise by
    misreading the notings as well as the provisions of para 54 of the CGO
    04/05. There Was no question of violation of the direction issued by the
· - Secretary, MoD. CGO 04/05 was final, which hold field, and the action F
    was in terms ofthe order as well as in accordance with said notings of
    Secretary, MoD.                                  _-,
        47. Thus, in our opinion, the High Court ought not to have cast
  a5persions on the bonafide ofDGICG,;Jarticularly, when he has reviewed
  not only the ACR of the concerned officer but 36--0fficers of the DIG        G
  rank and of l 55 officers of Commandant rank. ihe observations made
  by the High Court about unauthorized exercise of power were totally
  uncalled for.
         48. Coming to the question-of correctne~s of reniarks made by
                                                                               H
284           SUPREME COURT REPORTS                         [2017] 4 S.C.R.


A the reviewing officer, it appears that the period of ACR was 01.02.2008
  to 31.01.2009, the DGICG had mentioned that -
           "the officer has put in a creditable performance at sea. His Ship
           accomplishment have been a trifle diluted by a few accidents and
           incidents. A hardworking, dedicated officer, who is articulate and
B          sincere to his profession. Somewhat over assessed by the 10. I
           have maintained the numerical grading of my predecessor:"
          We do not find anything adverse in the aforesaid comments made
  by the reviewing officer with respect to any particular incident of
  November 2007. One of the incidents relating to ship had taken place in
c November, 2007 with respect to that show cause was pending and was
  finalised later on. Other incident relating to ship, which was mentioned
  in the appraisal report, was of the year 2008, which was of the relevant
  period. Be that as it may, the notings, which have been made, does not
  show any prejudice on the part of the DGICG, in particular when he has
  maintained the numerical gradings made by his predecessor. It is apparent
D from the facts that there were 3 posts of general duty branch and the
  respondent was placed at serial No.4, among the general duty branch
  and thus, was left out. It is also apparent that criteria has not been
  changed in order to oblige IG-K.C. Pande as apparent from the fact
  that DPC had considered the cases ofDIGs of the ranks, seniority up to
E 3 I.I 0.2005. The batch ofthe respondent comprised ofS officers including
  him, which had completed 5 ACR of DIG. Respondent IG-K.C. Pande
  had only three reports, i.e., for the years 2005, 2006 and 2008 in the rank
  ofDIG. Thus, all the 5 officers of the respondent batch were considered
  in accordance with para 7 CGO 02/09, which is extracted hereunder :

F      CGO 0212009
       "7. The suitability for promotion shall be based in relevant service
       records and performance as reflected in the last five years
       confidential reports in the current rank. If sufficient ACRs are not
       available in current rank, consecutive 05 ACRs including those of
G      previous rank will be considered. However, in case of
       Commandant (JG) the ACR years in the current rank will only be
       considered."



H
  UNION OF INDIA & ANR. v. K. P. S. RAGHUVANSHI & ORS.                             285


        49. The High Court has misdirected itself in attributing uncalled A
 for malafide, behind promulgation of the CGO 02/09. As already held, it
 was in order to bring the same in tune with the instructions issued by the
 Department of Personnel and Training. Earlier too, similar provision as
 that of para 7 of CGO 02/09 existed in CGO l 4/02 before issuance of
 CGO 02/05. The process was initiated for issuance ofCGO 02/09 w.e.f.
                                                                            8
 2005, it was not that all of a sudden the exercise had been undertaken in
 order to oblige any particular officer. We find no merit in the appeal
 preferred by DIG K.P.S. Raghuvanshi. We allow the appeals of Union
 of India and the appeal preferred by DIG K.P.S. Raghuvanshi is
 dismissed.
        50. Resultantly, we set aside the impugned order passed by the             C
 High Court. However, we clarify that aspersions made by Respondent
 No. I against the higher officers, shall not be taken into consideration
 and though, it appears that his performance was good but he had not
 been found fit on the basis of comparative merit. As and when occasion
 arises, the appellants shall consider the case of Respondent No. I                D
 sympathetically, in accordance with law, for further promotion to the
 post ofIG. He shall not be victimized for filing the petition and be given
 his due, as per merits.
         51. The Civil Appeal Nos. 13776-13777/2015 and I.A.No. II
. 2015 in SLP(C) No. 30380/2014 are, accordingly, allowed. The appeal              E
  preferred by DIG K.P.S. Raghuvanshi, Civil Appeal No.13378/2015 is
  dismissed.               -
        All pending applications shall stand disposed of.
        No costs.
                                                                                   F
 Nidhi Jain                                                 Matters disposed of.